1. Introduction: A database is an organized set of data stored in a computer that can be search automatically.
A
database is a self describing collection of integrated records. It is self
describing because it contains as part of itself a directory or dictionary of
its context.
It
is a collection of records or a file or a collection of files brought together
as a single file commonly accessible by a given set of programme.
According
to John Convey, databases are a collection of records in machine readable form
that are made available for searching from remote computer terminals.
A
database is an organized, integrated and often inter- related collection of
computer based data, records, files or information.
A random assortment of data cannot be
referred to a database. Databases may be stored on magnetic tape; optical media
such as CD- ROM, DVD ROM, and Hard Disk etc. can be accessed either locally or
remotely.
a) It is an organized, integrated
collection of data.
b) It can be referred to by all relevant
application with relative case and number. So duplication of data can be
avoided.
c) It is a model of natural relationship
of the data in the read- world environment.
d) Database enhances data independence
by permitting application programme to be incentive to changes in the database.
e) Databases provide facilities for
centralized control of accessing and security control functions.
The database approach can be employed
wherever storage and manipulation of data are required. It is most useful when
relationships between data are numerous and complex and information
requirements are subject to change. Common examples of databases is: A student
database containing enrolment data for all persons currently attending classes.
a)
Bibliographic:
In bibliographic databases the data stored
comprises input of bibliographical details of a document for identification,
storage and retrieval purposes. The bibliographic details to a document may
include titles, authors, journal names, volume, issues, place of publications,
publisher, year of publication, ISBN/ISSN number, classification number, book
number, location keyword, abstract etc.
A
bibliographical databases may be a library catalogue or a database of theses,
dissertation, research papers published in technical journals, conferences etc.
Bibliographical
databases can be divided into two categories:
i)
Internal database and associated services: The internal bibliographic
databases are those created by libraries and information centres of their published
holdings such as books, serial, articles in periodicals, proceedings in
conferences, theses etc.
ii) External
database and associated services: External bibliographic databases
comprise online catalogues such as SCISEARCH. The machine readable counterparts
of Science Citation Index, Current Content, the publication of the Institute
for Scientific Information, USA, National Union Catalogues of Scientific
Serials in India (NISCAIR) etc.b) Numerical Databases: It contains numeric or statistical or survey type data of information to give answer of numeric queries.
c) Full Text Database: Full text databases contain the full text of a publication, i. e. provide relevant information directly. E.g.: Harvard Business Review (HBR); The New York Times via Naxis
d) Factual Database: Factual database contains directory type data
e) Research in Progress Database: It contains description of research in progress.
Many
of the world databases are now made accessible to the users by vendors (computer
based agencies that arrange access to various world databases for a fee). Such
vendors include DIALOG, SDC etc.
4.
Evaluation of Database: The evaluation of a database
includes the following- i) Scope: The bibliographical database should include full bibliographical information such as ISBN/ISSN number, author, title etc.
ii) Indexing System: Which method is used in indexing the database is a prime factor to be considered in evaluation. It should also include the indexing is done by manual or by using automatic method.
iii) Searching facilities: The database should have multiple accesses using various keywords or access point. It should also support Boolean operators.
iv) Vendors Support: Whether the vendor of the database has provide rules, regulation and guidance for using the database or not.
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